Question 1

How many baristas do I need?

Accepted Answer

Staffing Recommendations for Schmooze Coffee Events:

1 Barista (1 Cart)
Suitable for events up to 100 guests.
One barista can serve up to 50 drinks per hour. If your guest count is higher, we can easily extend service hours to ensure everyone is served comfortably.

2 Baristas (1 cart with 2 machines, or 2 separate carts with 1 machine each - based on availability)
Ideal for events with 125+ guests over 2 hours
This setup allows for a 100 drinks per hour capacity.

Multiple Baristas & Carts
Perfect for 200+ guests or events wanting multiple service points.
Whether it’s a large-scale event or a custom layout, we’re happy to tailor a setup that works best.
Give us a call and let’s chat through the details!

Question 2

Who will be our barista(s)

Accepted Answer

Our events are staffed exclusively by Schmooze Coffee’s team of skilled event baristas.

We never subcontract!  Every barista is either a full-time or part-time employee who shares our passion for exceptional coffee and professional service.

Question 3

Do you have power requirements?

Accepted Answer

Each espresso machine requires a dedicated 15-amp circuit/outlet within 25 feet of our cart to ensure optimal performance.

All details will be outlined in the booking contract as well.

Question 4

How much time does it take you to set up?

Accepted Answer

To ensure a smooth experience, we require up to 90 minutes before and 60 minutes after your event for setup and breakdown.

Setup and breakdown hours are not included in your billed service time.  You will only be charged for the actual duration of service.

Question 5

What is your cancellation policy and do you require a deposit?

Accepted Answer

To reserve your event date, we kindly require a 50% deposit of the total service fee at the time of booking. The remaining balance is due on or before the event day.

Cancellations made 15 or more days prior to the scheduled event date:
 A full refund of all payments made will be issued, excluding any custom items or branded materials already ordered, which are non-refundable.

Cancellations made 8–14 days prior to the scheduled event date:
 A 50% refund of the deposit will be issued, excluding any custom items or branded materials already ordered, which are non-refundable.

Cancellations made 1–7 days prior to the scheduled event date:
 No refund will be provided. At this stage, your event has already been staffed, supplies have been purchased, and final logistics have been completed. However, we are happy to offer a credit in the amount paid, valid toward a future event within 12 months of the original date, subject to availability.

Question 6

How many people can you cater to?

Accepted Answer

We’ve catered events of all sizes, from intimate office gatherings of 15 people to large-scale conventions with over 1,000 attendees. With multiple carts that can be customized to fit any event size, you can trust that we’ve got you covered.

Question 7

How far do you travel?

Accepted Answer

We’re proudly based in Los Angeles but have been known to travel long distances for events. While a travel fee applies for out-of-town bookings, we’ve successfully served clients from San Diego to Sacramento. If you have an event in mind, just reach out, and we’ll do our best to make it happen!

Question 8

What types of events do you cater?

Accepted Answer

We’re the perfect choice for a wide range of events, including weddings, birthdays, corporate functions, private gatherings, conferences, festivals, concerts, open houses, brand activations, retail pop-ups, film sets, charity fundraisers, community events, holiday parties, product launches, and more.

No matter the occasion, we’re here to make it unforgettable with our exceptional coffee and service.

Question 9

How far in advance should I book?

Accepted Answer

We’ll always do our best to accommodate last-minute bookings.  Check our real-time availability on the booking form!

For custom-wrapped carts and branded cups, please book at least one week in advance to ensure we have enough time to create and deliver everything perfectly.

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